Questions restaurant operators ask us
Straight answers on what bilz does, what it costs and how fast you can be running. Still unsure? Book a 30‑minute call and bring your invoices.
Getting started
How long does setup take?
About 14 days from first call to a live daily P&L, and you do almost none of the work. We load your suppliers, items and recipes from your invoices and recipe book, connect your POS, and run the first stock count with your team. There is no setup fee.
Do I need to type in my recipes and item list?
No. Drop your recipe book into the chat as Excel, Word or PDF and bilz reads it. Items and purchase prices come from your supplier invoices automatically. You review and confirm; you do not retype.
Does my team need training?
A short walkthrough on the floor, usually under an hour. Counting stock, snapping an invoice and logging waste happen in the mobile app with plain‑language prompts, so new staff pick it up on their first shift.
Can bilz handle more than one location?
Yes. Each location has its own counts, invoices and P&L, and you get a consolidated view across the group. Pricing is per location, so a second site is simply a second line on your invoice.
Invoices and prices
How does invoice automation work?
Take a photo, forward the email or drop the PDF. bilz reads every line item (product, quantity, unit, price, tax), matches it to your catalog and updates purchase prices. Unclear lines are flagged for a one‑tap confirmation rather than silently guessed.
What happens when a supplier raises a price?
You get an alert with the old price, the new price and what it adds to your food cost per week. Recipe costs are updated at the same time, so you can see which dishes are affected before the next menu print.
Does bilz catch short deliveries and invoice errors?
Yes. When the delivered quantities or prices differ from your order or from the last invoice, bilz flags the discrepancy so you can claim a credit while the driver is still at the door.
Inventory and P&L
How often should we count stock?
Most teams count high‑value proteins and bar items daily or on delivery days, the full kitchen weekly, and dry goods monthly. bilz lets you build those count lists once and run them from a phone in minutes, blind, so the counter does not see the expected number.
What is a daily P&L and where do the numbers come from?
Revenue comes from your POS, cost of goods from invoices and stock movements, and expenses from the categories you set. You see profit, food cost and the expense lines you track for yesterday every morning, instead of a month‑end report when it is too late to act.
Does bilz replace my POS or my accountant?
No. bilz sits on top of your POS and hands clean, categorised cost data to your accountant. You keep your till and your books; bilz gives you the operational picture in between.
Pricing and security
What does $149 per location per month include?
Everything: unlimited invoices, inventory and counts, recipe costing, supplier price alerts, supplier ordering, the daily P&L, the mobile app and voice/chat entry. No tiers and no setup fee. If you want a real person entering invoices and reviewing counts for you, that is the +$499 add‑on.
Is there a contract or a minimum term?
Month to month. You can cancel at any time and export your data.
Where is my data stored and who can see it?
Your data is hosted with industry‑standard U.S. cloud providers, encrypted in transit and at rest. Invoice text may be processed by AI providers under data‑processing agreements that prohibit training on your data. We never sell your data. See the privacy policy for details.
Which countries and currencies do you support?
bilz runs in the US, Portugal, Spain, Poland, Latvia and Greece today, with local POS integrations, VAT handling and currency in each. Other EU countries work in English with euro pricing; ask us about your POS.
Put your back office on autopilot.
Book a free consultation with our team. We'll look at your invoices and menu together.
Book a demo